Work for deafPLUS

Executive Assistant

Location: London, Whitechapel

Salary: £28,000

Hours of work: Full time

Contract: Permanent

Job Summary: As an Executive Assistant at deafPLUS, you will play a crucial role in supporting our mission by efficiently managing various administrative tasks and ensuring seamless communication. Your responsibilities will encompass research, stakeholder engagement, document management, and office administration. We are seeking a dedicated and detail-oriented professional who can enhance our operational efficiency and contribute to our growth.

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Key Responsibilities:

1. Researching Open Contracts:

• Conduct extensive research to identify available contracts and opportunities across the UK.

• Maintain up-to-date records of potential engagements to keep the organisation well-informed and prepared.

2. Exploring Organisational Opportunities:

• Research details of various organisations and prospects aligned with deafPLUS's mission and objectives.

• Provide comprehensive reports and insights to aid decision-making processes.

3. Stakeholder Communication:

• Schedule appointments and meetings with stakeholders, including board members, partners, and external contacts.

• Maintain clear and open channels of dialogue, ensuring effective communication between stakeholders and the organisation.

4. Interpreter Coordination:

• Manage the logistics of interpreter services, ensuring timely and efficient support when required.

• Provide interpreters with necessary preparation materials and information.

5. Communication Oversight:

• Supervise all forms of communication, including email correspondence, to maintain consistency and efficiency.

• Assist in drafting and proofreading official communications as needed.

6. Administration of Whitechapel Office:

• Manage office operations at the Whitechapel location, including finances and transactions.

• Provide IT support, oversee office stationery inventory, and manage hall bookings.

• Conduct research and respond to requests, including sourcing and handling items such as lanyards.

7. Other Administrative Tasks:

• Review and update all templates, incorporating the new deafPLUS logos.

• Manage exhibition-related activities, including marketing products such as pens and promotional materials.

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Qualifications and Skills:

• Proven experience as an executive assistant or similar role.

• Excellent research and analytical skills.

• Strong communication and interpersonal abilities.

• Highly organized with impeccable attention to detail.

• Proficiency in Microsoft Office Suite and social media platforms.

• Ability to handle confidential information with discretion.

• Prior experience in a non-profit or community-based organization is a plus.

• Knowledge of Deaf, Hard of Hearing, or Deafblind culture and issues is an advantage.

How to Apply: Interested candidates are invited to express interest and request an application pack to pa-ceo@deafplus.org. Please include "Executive Assistant Application" in the subject line. The closing date for completed applications is by 9:00am, Monday 23rd October 2023.

deafPLUS is an equal opportunity employer, and we encourage applications from individuals of all backgrounds, including Deaf and Hard of Hearing individuals, to join our diverse team and contribute to our mission of inclusivity and empowerment.